The Skip Bin OS · Built in Australia

Skip bin software
that runs your business smarter

Skip bin hire software built in Australia, for Australian & NZ operators. Bookings, driver dispatch, bin tracking and invoicing in one place, from the first lead to the final invoice. Skip Pilot also runs portable toilets, temporary fencing and trailer hire.

7-day free trial About us

7-day free trial  ·  We set it up with you on a 15-minute call  ·  No contracts

Meet Skip Pilot · 3 min tour

The office and the truck, in one app. Watch the tour.

AI receptionist AI assistant Job scheduling Driver app Invoicing
The Skip Pilot dashboard on a tablet, showing total, active and completed jobs, driver, bin and customer counts, a six month revenue chart, and a live panel of today's deliveries, collections and unallocated jobs
Industries

Built for every skip bin business in Australia & NZ

Whether you run one truck or a fleet of fifty, Skip Pilot adapts to your operation.

Skip Bins & Waste
Portable Toilets
Temporary Fencing
Transport & Delivery
Trailer Hire
Wheelie Bins Available Soon!
Sound familiar?

Still running the yard on spreadsheets and group chats?

Is tomorrow's run still living in a spreadsheet that only one person really understands? Are jobs still going out to drivers in a WhatsApp group, where a changed address slides out of sight before smoko? And when a customer rings about their bin, does someone have to scroll back through three weeks of messages to find out?

These are the messages every operator knows by heart. Each one is a question the office cannot answer without ringing somebody, and each one costs a phone call, a wasted trip, or a booking you should not have taken.

None of it is bad management. It is what happens when a business grows past the tools it started with. Skip Pilot was built around these exact problems, with operators who were living them every day.

Common problems Skip Pilot fixes every yard
Skip Pilot skip bin software running on desktop and mobile, showing the day's jobs, driver runs and live bin locations
Skip Bin Software Australia

Software built around how skip bins actually work

A skip bin business is a logistics problem wearing a waste-management hat. Bins go out, sit on sites for days, and only earn again once they are back on the truck.

Skip Pilot is skip bin software built in Australia for the way operators here actually run, and it is used on both sides of the Tasman by skip bin businesses in Australia and New Zealand. Take the booking, price it against the bin size and waste type, group the day into runs, and send those runs to the driver's phone. When the job is done it becomes the invoice.

As bin management software it answers the question that costs you money: where is every bin right now. Live locations, time on site, overdue collections, and what is in the yard ready to go out again.

It holds the customer side too. Every account carries its full job history, site notes and a log of what was sent and said, so whoever picks up the phone has the context in front of them instead of asking around the office.

Features

Skip bin management software, all in one place

From your first lead to the final invoice, every step is tracked in one place. Nothing falls through the cracks.

Smart Job Scheduling

Truck compatibilityNearby pickups

Drag-and-drop jobs onto your daily run sheet. Assign to drivers and trucks with conflict detection built in.

Invoicing and Payments

Auto-generateStripe

Generate professional invoices automatically when a job completes. Accept Stripe payments online and sync to your accounting software.

SMS and Mobile Alerts

SMSPush

Automatically notify customers when their delivery is on the way. Push alerts keep your drivers updated instantly, no manual calls needed.

Business Intelligence

RevenueProfit margins

Know exactly where you are losing money and where to improve. See which jobs are profitable, which customers to prioritise, and track every dollar in real time.

MYOB and Xero Integration

MYOBXero

Sync jobs, invoices and customer records straight into the accounting software you already use. No double entry, no spreadsheets.

Live GPS Tracking

whatsGPSIOP GPS

See every truck's position, speed and daily kilometres in real time. Customers get live ETAs and you reduce missed deliveries and calls.

About GPS tracking ›

Bin Locator

Live mapDays on site

Every bin you have dropped, shown on one map. Click a pin for the site, the customer, how long it has been there and whether collection is overdue.

About the bin locator ›

Lead to Invoice Pipeline

Website bookingCash or invoice

Track every job from the booking form on your website to the paid invoice. Lead, run, delivery and payment all linked in one place.

White Labeling

Branded emailsBranded invoices

Brand your emails and invoices with your own logo and colours. Your customers see your business, not ours. Perfect for operators who want a professional edge.

Proof of Delivery

Photo captureSignatures

Drivers capture on-site photos and collect customer signatures directly in the app. Every job is documented and timestamped automatically.

Online Booking Portal

Embeddable24/7 bookings

Embed a public booking form directly on your website. Customers submit jobs 24/7 and they flow straight into your schedule, no manual entry.

Yard Attendance Check-in

GeofenceAuto check-in

Geofence your yard and depot locations. Drivers check in automatically when they arrive. Know who is on site without phone calls or paperwork.

AI Assistant

Inside Skip PilotAsk in plain English

Ask Skip Pilot the way you would ask your office manager. Which bins are overdue for collection? Who still owes us money? How many deliveries tomorrow? It checks your own jobs, bins, invoices and runs and answers in seconds. Read only, so it never changes your data. An add-on to Skip Pilot.

AI Receptionist

Calls 24/7Books into Skip Pilot

Answers every call in your business name, checks the suburb against your zones, quotes from your prices and books the bin in while the customer is still on the phone. An add-on to Skip Pilot.

Watch a real call ›

Zones and Pricing

Your zonesExact quotes

Set your own delivery zones and prices by bin size and waste type, with your own loading on top. Every quote is exact, so there is no ringing back with a price.

Expenses and GST

ExpensesGST

Log fuel, tipping fees and repairs against your sales. Income, expenses by category and GST sit in one place, so you always know where the business stands.

MYOB
Xero
Stripe
QuickBooks  coming soon
Mobile App

Built for the field and for the office

Drivers and admins both get a dedicated mobile experience built for real work. iOS and Android, no app store fees.

Driver App

What your drivers see on the road

  • Today's jobs in delivery order
  • Turn-by-turn directions built in
  • On-site photo capture and upload
  • Digital customer signature collection
  • Mark jobs complete with one tap
  • Push notifications for new assignments
  • Yard geofence check-in on arrival
  • Works offline, syncs when connected

Admin on Mobile

Run your business from anywhere

  • Full dashboard and job list on your phone
  • See all drivers and their locations live
  • Create and reassign jobs on the fly
  • Approve and send quotes instantly
  • View daily and monthly revenue
  • Add and manage customers
  • Receive alerts when jobs are completed
  • Access business intelligence reports
Download

Now on iPhone and Android

Your drivers get the run on their phone, you get the whole business on yours. Free with every Skip Pilot account, on both stores.

Download Skip Pilot on the Apple App Store Get Skip Pilot on Google Play

Same login as the web app. Nothing extra to buy.

How it works

Up and running in minutes

No lengthy setup. No IT team. Just sign in and start managing your hire business from day one.

1

Have a quick chat

Fifteen minutes on the phone with our Australian team. We set up your company, bin sizes and service areas with you, so day one is already configured. Your first 7 days are completely free.

2

Add your drivers and fleet

Invite drivers via SMS. They download the app and are ready to receive jobs immediately. No IT setup needed.

3

Start booking jobs

Take bookings, assign to drivers, track in real time and invoice automatically on completion.

4

Connect your accounting

Link MYOB or Xero and invoices sync automatically. Your accountant will thank you.

AI receptionist add-on

Missed calls are missed bookings

Listen to a real call. The AI receptionist answers in your business name, quotes from your prices and books the bin into Skip Pilot before the caller hangs up.

Skip bin software questions, answered

The things Australian skip bin operators ask us most before they switch.

What is skip bin software?
Skip bin software replaces the whiteboard, spreadsheet and phone calls most skip bin businesses run on. It holds your bookings, tells drivers what to deliver and collect, tracks which bins are on which sites, and turns finished jobs into invoices. Skip Pilot is built here, for the way Australian operators actually run their yards.

How is Skip Pilot different from running a spreadsheet?
A spreadsheet cannot tell you which bins are on the ground right now, cannot send your driver the next job, and cannot invoice a customer. Skip Pilot does all three from the same record, so a booking becomes a run, a run becomes a delivery, and a delivery becomes an invoice without anyone retyping it.

Can I see which bins are on site and which are in the yard?
Yes, and it is the question that costs the most money. Every bin has a location, a customer, a site and a clock running against it. The bin locator shows what is on the ground, how long it has been there, what is overdue for collection, and what is sitting in the yard ready to go back out. When somebody rings about their bin the answer is on the screen before they finish the sentence, so nobody sends a truck out to go looking.

Does it handle changeovers?
Yes. A changeover is the classic way a job goes missing: two visits, one bin out and one bin in, and if they are treated as unrelated then one of them quietly vanishes. Skip Pilot creates both legs as a linked pair from the start, so the collection and the delivery travel together through the run sheet, the driver's phone and the invoice.

Is there a driver app?
Yes. Drivers get their run on their phone, mark jobs delivered or collected, capture proof-of-delivery photos and add notes from the truck. Both apps are live: iOS on the App Store and Android on Google Play.

Do you have an admin mobile app?
Yes, we do. There is a proper bin management app for the people running the business, not just for drivers. Create a job, allocate it to a truck, move a run around, and check what is out and what is coming back, all from a phone in the yard or at a set of lights. It is on the App Store and Google Play, and nothing waits for you to be back at a desk.

Can customers book online?
Yes. You get a booking form you can embed straight into your own website, carrying your branding. A customer picks their bin size, waste type and date, and the job arrives as a real booking in your system rather than an email you have to retype at nine o'clock at night. It takes bookings around the clock, whether you are on a truck or asleep.

Can I see what I will need for tomorrow?
Yes. Skip Pilot reads your confirmed bookings and tells you what tomorrow actually needs: how many bins, which sizes, and which trucks they are going on. It looks a week ahead as well, so you can spot Thursday's shortage while there is still time to do something about it, and your bin inventory stays honest instead of being counted twice by torchlight.

Can I invoice from Skip Pilot?
Yes. Invoices are raised against the job with line items, GST and payment tracking, so what you delivered and what you billed always match. You can send the invoice as a PDF straight to the customer.

Does it work if I only have one truck?
Yes. Plenty of the operators using it run a single truck and a handful of bins, and wanted something they could learn in an afternoon. Others are adding trucks and drivers and needed it to keep up rather than be replaced within a year. It is the same platform either way, so growing does not mean starting again.

Where is my data stored?
In Australia. Skip Pilot runs on Australian infrastructure with the production database hosted in Sydney, secure connections throughout, and your data kept to your business alone. It is all in the cloud, so there is nothing to install and nothing to back up: log in from the office computer, the ute or a laptop at home and you are looking at the same live information.

Does it only do skip bins?
Skip bins are what Skip Pilot is built around and tuned for, but the same platform runs portable toilets, temporary fencing, trailer hire and other hire equipment. If you run skip bins alongside other gear, it is all in one system.

Is Skip Pilot bin hire software as well?
Yes. Skip Pilot is skip bin hire software and bin hire software in one. Take the hire booking, price it from your own zones, bin sizes and waste types, send it to the driver's phone, track the bin while it is on site and invoice it when it comes back. It also works as bin manager software for your yards: every bin by size, what is out, what is back and what is free.

Already using Skip Pilot? Our skip bin software support centre covers logins, the driver app, push notifications and billing. New here? Talk to our Australian team.

Register for free. 7-day trial.

Fifteen minutes on the phone with an Australian team, and we set up your 7-day free trial with you on the call. Your bins, your sizes, your service areas already configured, not a blank screen.

A Skip Pilot operator in hi-vis checking his phone beside a hook-lift truck, with the Skip Pilot admin app shown alongside him: the day’s counters for unallocated, allocated, done and pending jobs, and a New job sheet offering delivery, changeover or quote.

Takes about 30 seconds. No credit card, no obligation.

Would rather just ring? 0485 095 555